We come across poorly written emails daily. This is surprising because we live in world, which is being dominated by digital communication instead of face-to-face conversations. Isn’t the least you can do to make sure that you send out correct e-mails?
Just think of the amount of text messages and emails, which you send every day, week, month or even on a yearly basis. Given the volume, don’t you think ensuring that each email is clean, concise and professional in tone should be a priority?
Below you will find a few tips on how to send good e-mails.
- Double check the name(s) of your recipient(s)
There is nothing worse than sending an e-mail to the wrong person. Especially when it has sensitive content. Of course there is the re-call option but sometimes it is already too late to undo the damage. So before you click on Send always check if you are sending the e-mail to the correct person(s).
- Keep it short but clear
What would you prefer? An email with a never-ending story or a one-liner? We think everybody will go for the one-liner!!!! If you want people to read your email then you better make sure it is appealing to read and that is not the case with never-ending stories. Instead, be concise and explicitly mention the action(s) which need to be done.
- Be professional
Needless to say but more and more companies monitor e-mails or even log drafts. You should keep this in mind when sending out emails. Unprofessional or offensive emails could hurt your chances at a promotion or even be used as evidence in a lawsuit against you.
- Use grammar checks
Nowadays every computer or software program has its own grammar check tools. Make sure you use them! After checking spelling, grammar and formatting, take a moment to quietly read your message aloud. Vocalizing what you’ve written is a great way to make sure the writing flows and catch errors you might otherwise miss.
You can use above-mentioned tips for example within the company you are working for but also when you are applying for a job. Are you having difficulty with standing out in the crowd of candidates, then contact Executives for Hospitality by uploading your CV here. Who knows we might be sending a good email to your potential new employer to introduce you!